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Community Council

Welcome to our school Community Council page!

The purpose of the Valley View Elementary Community Council is to provide a voice for the community stakeholders - parents, teachers, and administrators - and to work collaboratively for the benefit of ALL students who attend the school.  Specifically, the Community Council is responsible for the School Improvement Plan, the School LAND Trust Program, the staff Professional Development Plan, the Reading Achievement Plan, and provide input and recommendations to the school and district regarding programs relating to the community environment (see Utah Code Ann.§53A-1a-108).
 

Meeting Schedule

Date

October 4, 2018
November 5, 2018
December 3, 2018
January 7, 2018
February 4, 2018
March 12, 2019
April 8, 2018

 

Time

5:00 p.m.
7:30-8:30 a.m.
7:30-8:30 a.m.
7:30-8:30 a.m.
7:30-8:30 a.m.
5:30-7:30 p.m.
7:30-8:30 a.m.

 

Community Council Members

Community Council Members 2018-19 1

        

Current Year Agendas and Minutes

 Community Council Meetings                         2018-19 

     Agenda                  Minutes

   October 4, 2018                  October 4, 2018

   December 3, 2018              December 3, 2018

   February 4, 2019                 February 4, 2019

   March 12, 2019                    March 12, 2019

   March 25, 2019                    March 25, 2019                                           

        

Past years Agendas and Minutes

Community Council Minutes -Past Years

                  2015-16 SCHOOL YEAR
                                                        MINUTES

September                                 September 10, 2015
October                                      October 1, 2015 
                                                          Cluster Bond Presentation
November                                  November 4, 2015
                                                          Training at NDJH 6:30pm
February                                    February 18, 2016
March                                         March 17, 2016
April                                            April 21, 2016
May                                             May 19, 2016

                  2016-17 SCHOOL YEAR
                                                        MINUTES

November                                   November 17, 2016
January                                       January 19, 2017
March                                          March 19, 2017

                  2017-18 SCHOOL YEAR
                                                         MINUTES

September                                  September 7, 2017
October                                       October 26, 2017
November                                   November 16, 2017
January                                       January 18, 2018
February                                     February 22, 2018
March                                          March 15, 2018
April

                   2018-19 SCHOOL YEAR  
       AGENDA                                   MINUTES
October 4, 2018                        October 4, 2018
December 3, 2018                     December 3, 2018
February 4, 2019                       February 4, 2019
March 12, 2019                          March 12, 2019
March 25, 2019                          March 25, 2019                                           

LAND Trust Plans (Trust Lands)

2016-17 Trust Land Funds

ADDITIONAL LAND TRUST QUESTIONS
SUMMARY OF PLANNED EXPENDITURES
F - Projected new funding for 2016-2017.............................................................. $31,087.00

G - Total projected funding for 2016-2017………………………………………..$38,466.00  

H - Total planned expenditures for 2016-2017………………………………….$38,500.00  

I - Planned carryover after 2016-2017 ……………………………………………………..$0.00

J - Is planned carryover more than 10% of projected new funds?  

                                        No

PLAN FOR CARRYOVER IN EXCESS OF 10% (Skip if answer to prior question was “No”)
  

PLAN FOR LARGER THAN PROJECTED DISTRIBUTION
We will cover the 34.00 difference from other school funds.

  

PLAN FOR SHARING THE SCHOOL LAND TRUST PLAN WITH THE COMMUNITY

 Letters to policy makers                   Labels to identify LAND Trust purchases

 School assembly                                School newsletter

 School website                                   School marquee

 Other (please explain)   
 

2015-16 Trust Land Funds


ADDITIONAL LAND TRUST QUESTIONS
SUMMARY OF PLANNED EXPENDITURES
F - Projected new funding for 2016-2017.............................................................. $31,087.00

G - Total projected funding for 2016-2017………………………………………..$38,466.00  

H - Total planned expenditures for 2016-2017………………………………….$38,500.00  

I - Planned carryover after 2016-2017 ……………………………………………………..$0.00

J - Is planned carryover more than 10% of projected new funds?  

                                        No

PLAN FOR CARRYOVER IN EXCESS OF 10% (Skip if answer to prior question was “No”)
  

PLAN FOR LARGER THAN PROJECTED DISTRIBUTION
We will cover the 34.00 difference from other school funds.

  

PLAN FOR SHARING THE SCHOOL LAND TRUST PLAN WITH THE COMMUNITY

 Letters to policy makers                   Labels to identify LAND Trust purchases

 School assembly                                School newsletter

 School website                                   School marquee

 Other (please explain)   

2014-15 Trust Land Funds

ADDITIONAL LAND TRUST QUESTIONS

SUMMARY OF PLANNED EXPENDITURES
F - Projected new funding for 2014-15................................................................... $25,800.00

G - Total projected funding for 2014-15................................................................ $ 26,800.00

H - Total planned expenditures for 2014-15........................................................ $24,950.00

I - Planned carryover after 2014-15.............................................................................. $1,850.00  

J - Is carryover more than 10% of projected new funds?

                   Yes                        No

PLAN FOR CARRYOVER IN EXCESS OF 10% (Skip if answer to prior question was “No”)
PLAN FOR LARGER THAN PROJECTED DISTRIBUTION: Technology and Science.

PLAN FOR SHARING THE SCHOOL LAND TRUST PLAN WITH THE COMMUNITY
 Letters to policy makers                   Labels to identify LAND Trust purchases

 School assembly                                School newsletter

 School website                                   School marquee

 Other (please explain)

2017-18 Trust Land Funds

2018-19 Trust Land Funds

Become Involved -Serving on the Council

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.

This year our school received approximately $31,000.00 from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.

Watch for information on Community Council elections to be posted here in the spring. Elections are held at the end of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.

School Trust Land Election Information Website

Rules of Order

Rules of Order and Procedure – School Community Council 

To promote ethical behavior and civil discourse each council member shall:

  • Attend council meetings on time and prepared
  • Make decisions with the needs of students as the main objective
  • Listen to and value diverse opinions
  • Be sure the opinions of those you represent are included in discussions
  • Expect accountability and be prepared to be accountable
  • Act with integrity

CONDUCTING A MEETING

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office.  The agenda will include the date, time and location of the meeting.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.  The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair the vice-chair shall conduct meetings. 

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10).  Items on the agenda take priority over other discussions coming before the council.  Council action will be taken by motions and voting with votes and motions recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion.  Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3.  If the vote on the previous question fails the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

  • A tie vote is a lost vote.
  • A main motion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
  • Most motions are main motions.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion. 

 

Election of the Chair and Vice-chair

 After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal.   The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure:  a) Members interested in either office may use the self-nomination process.  Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council.  A nominee must receive a majority vote of the council members present.  Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority.  When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.

Removal and Replacement

If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant.  The position shall be filled by the regularly established election procedure.

Conflict of Interest

A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act. 

Laws and Rules

School Improvement Plans by Year